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Department Policies


The Philipstown Recreation Commission reserves the right to change or cancel programs.  The Commission reserves the right to deny entry into, or remove any participant from any program due to disciplinary problems or to avoid creating a staffing hardship which is beyond reasonable expectations of the PRD.  We reserve the right to photograph, video or record any Recreation program and use for future promotions.  The Town is not responsible for typographical errors.

PROGRAM INFORMATION
Recreation news is published every Wednesdays in The Putnam County News & Recorder, the officially designated newspaper of Philipstown and Putnam County.  Seasonal brochures are inserted in the paper 4 times during the year.  Program  brochures and flyers are also available at the Department Office and Town Hall. 

REGISTRATION
No one may participate in any program unless they are pre-registered.  Incomplete or inaccurate forms may be returned.  Remember...all our programs have limited registration.  Be sure to register as soon as possible.  All registrations are on a first come first serve basis.  There is a $15.00 late registration fee for all programs with a registration deadline.   PLEASE NOTE:  ALL OUTSTANDING BILLS MUST BE PAID BEFORE PARTICIPATION IN NEW PROGRAMS.

PAYMENT INFORMATION
Methods:  We accept payments by cash, check, Mastercard, Visa or Discover
Payment Plan:  A payment plan is available to resident families.  We also offer a sliding scale fee, based upon income tax returns.  Please call the Recreation Department for more information.  Requests are kept confidential.
Walk-In:  It is suggested that you register in person for all programs at the Recreation Office, during regular business hours.
Phone-In:  You may register by phone.  Payment must be received 2 weeks before program starts.  If payment is not received by the due date there is not guarantee for admittance into a program. 
Mail-In:  Completed registration forms together with appropriate fees will be accepted by mail, unless program specifies otherwise.  Space in any program cannot be guaranteed.  No registration confirmation is sent.  Your cancelled check is your receipt. 
Non-Resident:  There is an additional fee for non-residents in all programs.  Call office for details.

PARENTS RESPONSIBLITY
Programs and sports are for registrants and team members only.  Do not allow your children to "hang out" at practices or programs where they are not registered.  Recreation and / or School staff will not be responsible for extra people.  Parents must be responsible to know when a program begins and ends.  If is unfair to drop off children early or pick them up late, to and from any program.

CANCELLATIONS
Listen to WHUD 100.7 for cancellations or other emergencies.  Please do not call the radio station.  Cancellations will also be posted on www.philipstownrecreation.com.  We must plan in advance to create our programs, which includes scheduling staff and facilities, and purchasing necessary supplies.  Please register early to avoid canceling a program. 

REFUND / CREDIT
Refunds will be issued to all registrants in case of programs cancellations by the Recreation Department.  Refunds, at the registrant's request, may be made up to one week prior to the start of the program.  Participants may be offered a pro-rated credit towards future recreation fees is a documented medical problem prevents completion of a program.  All department credits must be used within a year of date issued. No refunds for ticket purchases for any trips, events or theatre productions.  There is a 15% administrative fee for all refunds and withdrawals issued less then one week prior to the start of the program.  Once the program has begun there are no refunds except for documented medical reason.

RETURNED CHECKS
There is a charge of $30 for any check returned, regardless of the amount of the check.  Checks cannot be redeposited.

INSURANCE
The Town's insurance plan is in excess of all other valid and collectable individual or group accident and/or health insurance in force of the time of an accident.  You must submit all bills to your own insurance first, and then the Town policy wil pick-up the unpaid balances up to the limits of the policy less deductible.